Receptionists and Security

Contact the legal team or a senior company representative on the premises and ask them to come to reception
Contact external counsel as instructed
Ask the Officials to wait until the legal team or senior manager arrives

Copy the Officials' documentation and email to the legal team and external counsel
Ask the Lead Official for his/her mobile number and share this with the legal team and external counsel
Follow any instructions given by the legal team or external counsel

Sign in the Officials as you would with any other visitor, but do not record the purpose of the visit
Find an empty room for the Officials to wait in until a member of the legal team or senior manager arrives

Sign in the Officials as you would with any other visitor, but do not record the purpose of the visit
Find an empty room for the Officials to wait in until a member of the legal team or senior manager arrives

Book three meeting rooms for the entire day (which do not contain documents or provide access to the company's IT system)
Two will be for the Officials and one for the company
You have authority to cancel any other meetings to make space

Treat the arrival of the Officials as confidential
Do not obstruct the Officials in any way - if the Officials refuse to wait contact a member of the legal team immediately

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© Eversheds Sutherland. All rights reserved. Eversheds Sutherland is a global provider of legal and other services operating through various separate and distinct legal entities. Eversheds Sutherland is the name and brand under which the members of Eversheds Sutherland Limited (Eversheds Sutherland (International) LLP and Eversheds Sutherland (US) LLP) and their respective controlled, managed and affiliated firms and the members of Eversheds Sutherland (Europe) Limited (each an "Eversheds Sutherland Entity" and together the "Eversheds Sutherland Entities") provide legal or other services to clients around the world. Eversheds Sutherland Entities are constituted and regulated in accordance with relevant local regulatory and legal requirements and operate in accordance with their locally registered names. The use of the name Eversheds Sutherland, is for description purposes only and does not imply that the Eversheds Sutherland Entities are in a partnership or are part of a global LLP. The responsibility for the provision of services to the client is defined in the terms of engagement between the instructed firm and the client.

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